Employment Opportunity - Administrative Office Clerk

The VILLAGE OF ALERT BAY is seeking an experienced ADMINISTRATIVE OFFICE CLERK.

As an essential member of the Village staff, the Administrative Clerk reports to the Chief Administrative Officer and Deputy Chief Administrative Officer. Responsibilities of the Village’s primary front counter representative include, but are not limited to: responding to enquiries from the public, processing accounts payable and receivable, boat harbour billing, performing bank reconciliations, receiving payments made to the municipality, and assisting customers with tax and utility accounts, providing property information, etc.

This is a full time position Monday through Friday (9AM – 5PM) and includes a competitive benefit package.

Desired qualifications include:

  • Strong customer service and organizational skills
  • Ability to tactfully and professionally deal with various levels of government officials, members of the public, and fellow employees
  • Superior oral and written communication skills
  • Experience consulting the public and working with councils, boards, committees, commissions and the community
  • ‘Power User’ of Microsoft Windows, Outlook, Word, and Excel
  • Ability to learn and adjust to regulatory requirements quickly and apply them practically
  • Experience in municipal information systems (MuniWare, VADIM, etc.) an asset or similar information/accounting systems (Sage, PeopleSoft, etc.).
  • A background in bookkeeping and accounting functions will serve the candidate well
  • Public sector or corporate administration, preferably in the Municipal sector, is desirable. Experience operating within other strict regulatory frameworks may be considered. 

Forward your resume with a minimum of three (3) related references and a brief cover letter by 4:00PM July 26, 2017 to:

Justin Beadle, Chief Administrative Officer

The Corporation of the Village of Alert Bay

Bag Service 2800

Alert Bay, BC

V0N1A0
Email: cao@alertbay.ca

For more information on our community, or complete job description please refer to our website at www.alertbay.ca. The Village of Alert Bay thanks all applicants for their interest in applying for this position, however, only those selected for an interview will be contacted.

FULL FIRE BAN IN EFFECT

7/5/2017 8:42 AM

PARKSVILLE - Effective at noon on Thursday, July 6, 2017, all open fires (including campfires) will be prohibited throughout the Coastal Fire Centre's jurisdiction, with the exception of Haida Gwaii and the area known as the "Fog Zone".

The Fog Zone is a two-kilometre strip of land along the outer coast of Vancouver Island, stretching from Owen Point (near Port Renfrew) north to the tip of Vancouver Island and around to the boundary of the District of Port Hardy. This strip extends inland two kilometres from the high tide point. A map of the Fog Zone is available online at: http://ow.ly/bCJc30caIul

The Coastal Fire Centre is implementing this prohibition due to increasing temperatures and no precipitation in the weather forecast. This prohibition will remain in effect until Oct. 21, 2017 or until the public is otherwise notified.

This prohibition covers all BC Parks, Crown lands and private lands within the Coastal Fire Centre (with the exception of Haida Gwaii and the area known as the "Fog Zone"). It does not apply within the boundaries of a local government that has wildfire prevention bylaws in place and is serviced by a fire department. Please check with local government authorities for any other restrictions before lighting any fire.

The following activities are prohibited within the specified area:

* campfires

* Category 2 open fires

* Category 3 open fires

* fires burning woody debris in outdoor stoves

* the use of tiki torches, fireworks, firecrackers, sky lanterns, burning barrels or burning cages of any size or description

* the use of binary exploding targets (e.g. for rifle target practice)

A poster explaining the different categories of open burning is available online at: www.gov.bc.ca/openfireregs

This prohibition does not apply to CSA-rated or ULC-rated cooking stoves that use gas, propane or briquettes, or to a portable campfire apparatus that uses briquettes, liquid or gaseous fuel, so long as the height of the flame is less than 15 centimetres.

Anyone found in contravention of an open burning prohibition may be issued a violation ticket for $1,150, required to pay an administrative penalty of $10,000 or, if convicted in court, fined up to $100,000 and/or sentenced to one year in jail. If the contravention causes or contributes to a wildfire, the person responsible may be ordered to pay all firefighting and associated costs.

The Coastal Fire Centre covers all of the area west of the height of land on the Coast Mountain Range from the U.S.-Canada border at Manning Park, including Tweedsmuir South Provincial Park in the north, the Sunshine Coast, the Lower Mainland, Vancouver Island, the Gulf Islands and Haida Gwaii.

To report a wildfire or open burning violation, call 1 800 663-5555 toll-free or *5555 on a cellphone. For the latest information on current wildfire activity, burning restrictions, road closures and air quality advisories, go to: http://www.bcwildfire.ca

You can also follow the latest wildfire news on:

* Twitter: https://twitter.com/BCGovFireInfo

* Facebook: http://facebook.com/BCForestFireInfo

Contact:

Donna MacPherson or Marg Drysdale
Fire Information Officers
BC Wildfire Service
Coastal Fire Centre
250 951-4209

Connect with the Province of B.C. at: www.gov.bc.ca/connect

Canada Day 2017

Everyone is invited to the Canada Day 2017 celebration in Popovich Square at 11AM on Saturday, July 1.

Agenda:

11:00     Welcome and Opening Remarks from Mayor and ‘Namgis Council Representative

11:15     The Great Canadian Trivia Contest starts (John Rowell), plus temporary maple leaf tattoos  and other fun stuff

12:00    Flag Raising and O Canada (led by members of Alert Bay Chorus)

12:10     Alert Bay Chorus and some rousing songs

12:30     Hot Dogs, Cake and Live Music (everyone welcome to bring songs and voices!)

See you there!

Annual Report 2016 Available for Public Review

The Village of Alert Bay 2016 Annual Report (draft) is now available for public inspection.

The report can be viewed at the municipal office at 15 Maple Road, Alert Bay BC during regular business hours Monday to Friday 9:00AM to 5:00PM. The document is available online by clicking this link.

The report includes:

  • Statement of Financial Information (SOFI), including Village of Alert Bay audited 2016 annual financial statements;

  • a list of the permissive tax exemptions provided by council, and for each exemption, the amount of municipal property tax that would have been imposed during the previous year if the exemption had not been granted;

  • a report on the municipality's services and operations for the previous year;

  • a progress report on the performance of the municipality with respect to established objectives and measures;

  • a statement of objectives and measures that will be used as the basis for determining the municipality's performance during the current year and following year; and

  • the details of any declarations of disqualification made against individual council members during the previous year.

The Village of Alert Bay Council anticipates adoption of the 2016 Annual Report at the Regular Council meeting on Monday, June 26th at 7:00PM in Council Chambers. The public is invited to attend with questions relating to the report.

Property Tax Notice & Home Owner's Grant Application

Property Tax Notices have been mailed to property owners. If you have not received your notice please contact the Village Office: 250 974 5213. Property taxes are due July 4, 2017 by 4:30pm.

If you are eligible for the Home Owner’s Grant please ensure you fill in the application on the back of your Property Tax Notice and submit it to the Village Office.

Cancellation of Regular Council Meeting

Pursuant to the provisions of Council Procedure Bylaw No. 745 (as amended) notice is hereby given that a Regular Council Meeting of the Village of Alert Bay to be held on May 22, 2017 at 7:00pm in the Council Chambers, Municipal Building, 15 Maple Rd., Alert Bay, BC has been cancelled by Mayor and Council. The next Regular Council Meeting will be held on June 12, 2017.

Job Posting - Chief Administrative Officer & Superintendent of Public Works

The Village of Alert Bay, located on Cormorant Island in Upper Johnstone Strait, is the gateway to the Broughton Archipelago. The Village is the oldest municipality in the Northern Vancouver Island Region and boasts a rich Pioneer and First Nations cultural heritage. The Village works closely with the ‘Namgis First Nation through the “Historic Alert Bay Accord” in the governance of and delivery of services to Cormorant Island. The 1,300 residents of Cormorant Island enjoy services including a hospital, medical and dental clinics, boat harbour, paved airport, extensive trail network, and BC Ferries service.

With projects underway including implementation of the joint 'Tides of Change' strategy and infrastructure upgrades, the Village needs a strong leader to ensure the resiliency of the local government organization across several business lines: local government administration, public works, boat harbour (municipal and federal), property management, auto insurance sales, and more.

Council is seeking a candidate to work closely with and report directly to mayor and council.

  • Several years of local government experience in a senior administrative role.
  • Strong credentials in local government finance is essential - CFO duties will comprise a significant portion of the role.
  • Fluency with the Community Charter and Local Government Acts of BC - Corporate Officer duties will comprise a significant portion of the role.
  • Understanding of infrastructure works and project management, drinking water systems, plus ability to identify and pursue funding for potential infrastructure capital projects.
  • Develop/institute policies and regulations, and provide strategic advice and direction for traffic, solid waste, drinking water, sanitary and storm sewage systems.
  • A proven ability working proactively with councils, other governments, First Nations, the public, and business sectors.
  • The proven ability to work successfully in and foster a team environment.
  • Ability to perform in a constantly challenging work environment.
  • Muniware knowledge is an asset.

The preferred candidate will possess a relevant University degree and/or certificates or diplomas relating to Local Government Administration together with a minimum of five (5) years’ experience in a management and supervisory role in a municipal setting. 

The Village of Alert Bay has an excellent benefit package and the salary will be commensurate with the applicant’s qualifications and prior experience.  For more information on the community and the position, please visit www.alertbay.ca. 

If you are ready to take on this challenging and rewarding leadership role, forward your resume and cover letter with a minimum of three (3) related references to James R. Craven & Associates, by 4:00 PM on Friday, May 26, 2017.
 
A Supplementary Package can be obtained from the consultant, which includes a complete job description, benefits plan, and details of the competitive compensation. Please feel welcome to request the package by email, and following that to discuss the position with the undersigned:
 
Jim Craven
James R. Craven and Associates Ltd.
250 -744-9455
craven@telus.net
www.jrcraven.ca

The Village of Alert Bay thanks all applicants for their interest in applying for this position; however, only those selected for an interview will be contacted.

Job Posting - Deputy Chief Administrative Officer

The Village of Alert Bay, located on Cormorant Island in Upper Johnstone Strait, is the gateway to the Broughton Archipelago. The Village is the oldest municipality in the Northern Vancouver Island Region and boasts a rich Pioneer and First Nations cultural heritage. The Village works closely with the ‘Namgis First Nation through the “Historic Alert Bay Accord” in the governance of and delivery of services to Cormorant Island. The 1,300 residents of Cormorant Island enjoy services including a hospital, medical and dental clinics, boat harbour, paved airport, extensive trail network, and BC Ferries service.
 
Reporting to the Chief Administrative Officer as a key member of the senior management team, the Deputy CAO must have a solid understanding of municipal accounting including accounts payable, payroll, accounts receivable and reconciliation of General Ledger accounts. Experience with parliamentary procedures, and BC Municipal Legislation including but not limited to the Community Charter, Local Government Act, Freedom of Information & Protection of Privacy Act and Robert’s Rules of Order is an asset.
 
Desired qualifications include:

  • Strong organizational skills
  • Excellent problem solving skills
  • Excellent interpersonal skills- must tactfully and professionally deal with various levels of government officials, members of the public, and fellow employees
  • Superior oral and written communication skills
  • Excellent customer service skills
  • Experience consulting the public; working with councils, boards, committees, commissions and the community
  • Experience working with budgets, spreadsheets and municipal accounting – CFO duties will comprise a significant portion of the role.
  • Able to meet the pressures of deadlines as required.
  • Muniware knowledge an asset.
  • Experience in public sector corporate administration, preferably in the municipal sector – Corporate Officer duties will comprise a significant portion of the role.

The Village of Alert Bay has an excellent benefit package and the salary will be commensurate with the applicant’s qualifications and prior experience.  For more information on the community and the position, please visit www.alertbay.ca. 

If you are ready to take on this challenging and rewarding leadership role, forward your resume and cover letter with a minimum of three (3) related references to James R. Craven & Associates, by 4:00 PM on Friday, May 26, 2017.
 
A Supplementary Package can be obtained from the consultant, which includes a complete job description, benefits plan, and details of the competitive compensation. Please feel welcome to request the package by email, and following that to discuss the position with the undersigned:
 
Jim Craven
James R. Craven and Associates Ltd.
250 -744-9455
craven@telus.net
www.jrcraven.ca

The Village of Alert Bay thanks all applicants for their interest in applying for this position; however, only those selected for an interview will be contacted

Cancelled - Special Meeting of 27-Apr-2017

Pursuant to the provisions of Council Procedure Bylaw No. 745 (as amended) notice is hereby given that a Special Regular Meeting of the Village of Alert Bay to be held on April 27th, 2017 at 7:00 p.m. in the Council Chambers, Municipal Building, 15 Maple Rd., Alert Bay, BC has been cancelled by Mayor and Council. A notice will be posted when the meeting is rescheduled.

Request for Proposal - 2017 Gardening Maintenance Contract

The Village of Alert Bay invites expressions of interest for the provision of garden maintenance services in the Marine Heritage Commercial District of Fir Street and the garden bed at the Village Campground.

 The Term of the Agreement will be June 1, 2017 to September 30, 2017.

 The Services to be provided are as follows:
 

  1. The planting of materials provided by the Village of Alert Bay, in the locations specified by the Village of Alert Bay.

  2. Maintenance of the Gardens in a weed-free, attractive state.

  3. Watering as required.

  4. Fertilizing as required.

  5. Pruning as required.

The gardening attendant shall have his/her own transportation and basic tools for the provision of gardening attendant services. The Village shall provide all plants, soil, fertilizers, plus disposal services for garden debris and litter.

Interested parties are invited to submit a proposal citing their relevant qualifications to the Village office, including a monthly cost for performing the services for this contract position by May 12, 2017. Preference may be given to proponents who can demonstrate knowledge of gardening. Must be bondable – a criminal record check may be required.

Hiring - ICBC/Driver Licensing Specialist

The VILLAGE OF ALERT BAY is seeking an experienced ICBC AUTOPLAN SALES and DRIVER LICENSING SPECIALIST.

The successful candidate must have certification in Autoplan Essentials (ICBC) and be familiar with Policy Centre. Candidates must also have certification in Drivers Licensing and have experience with DSCS.

If the applicant pool does not yield a candidate with the certification, then candidates with relevant applicable experience or training will be considered.

We are looking for a knowledgeable insurance professional capable of advanced problem solving and working independently.

Duties will include:

  • Processing transactions in Policy Centre (as well as some in ADC)

  • Processing Drivers Licensing transactions

  • End of day batch processing

  • Ordering supplies

  • Filing

  • Liaising with Vancouver Island Autoplan Broker Sales and Driver Licensing managers to ensure that Alert Bay is delivering product and services in a manner conducive to ICBC practices.

Knowledge and Skills applicable to the role include:

  • Familiarity with acts, regulations, policies, procedures and guidelines related to licensing to process transactions and procedures related to cash handling and revenue transactions.

  • Use of computer applications to enter, retrieve, analyze data, perform job functions and procedures and edit a variety of reports

Desired Communication/Interpersonal skills include:

  • Ability to effectively explain ICBC and Driver Licensing products

  • Dealing with challenging customers in a calm and professional manner

  • Responding to a variety of enquiries from the public, business community, government and community agencies on issues related to ICBC and Driver Licensing

This is a permanent, full-time position which reports to the municipality’s Chief Administrative Officer. The role make include municipal-related work as/when required.

Submit cover letter and resume to officeclerk@alertbay.ca by 4:00PM on April 17, 2017.

For more information on our community, or complete job description please refer to our website at www.alertbay.ca. The Village of Alert Bay thanks all applicants for their interest in applying for this position, however, only those selected for an interview will be contacted.

Village Office Closed 12:00PM Wednesday March 22

The Village Office is unexpectedly closed until noon today, Wednesday March 22.

We will reopen for regular business at 9:00AM on Thursday March 23.

For Public Works issues, please contact the Public Works Foreman: 250-974-7091

For ICBC Autoplan or Driver Licensing, please contact ICBC: 1-800-328-4484

Hiring: Economic Development Officer

The VILLAGE OF ALERT BAY is seeking an experienced ECONOMIC DEVELOPMENT OFFICER.

The Village of Alert Bay invites applicants for the position of Economic Development Officer for a contracted period of up to two years.

Alert Bay is on Cormorant Island which is 4.9 km long, and 0.8 km wide at its narrowest point and is located east of Port McNeill on Vancouver Island.  The island is governed by two primary political jurisdictions, 'Namgis First Nation and Village of Alert Bay. The island population is approximately 950 people.

The Cormorant Island Economic Development Officer (EDO) will be responsible for facilitating, promoting, and implementing the Tides of Change Economic Development Strategy, a joint initiative of the Village of Alert Bay and ‘Namgis First Nation. The successful candidate will have proven experience in designing and implementing activities and initiatives that will attract business opportunities to the Island, leading business retention and attraction activities, and supporting local entrepreneurs.

The EDO will report to the Chief Administrative Officer of the Village and will take a lead role in working with Council, volunteers, the business community and staff to promote development and diversification opportunities for Cormorant Island.

RESPONSIBILITIES:

  1. Implement the Tides of Change Economic Development Strategy, including:

    • Research funding opportunities and availability for harbour redevelopment

    • Coordinate harbour development planning

    • Develop restaurant/retail vitality strategy

    • Initiate business-to-business networking support

    • Initiate artist support

    • Develop strategy to retain and expand core business and services

    • Conduct research to support increased local seafood available on Cormorant Island

    • Coordinate litter removal between public works departments

    • Continue interpretive signage project

    • Support kiosks, community markets, or other business opportunities with low barriers to market entry

    • Develop improved, consistent, branded on-island wayfinding signage

    • Develop a Cormorant Island brand

    • Increase off-island advertising and promotion

    • Develop a joint tourism strategy

  2. Work with the Tides of Change Joint Steering Committee to establish short-term and long-term initiatives and prepare a detailed collaborative work plan.

  3. Network and liaise and maintain active contacts with:

    • Other economic development entities and stakeholders

    • Local business owners and organizations

    • All levels of government

  4. Support the Tides of Change Joint steering committee and sub-committees by providing secretariat support (agendas, minutes, meeting schedules, etc.).

  5. Identify sectoral opportunities for economic development (i.e. marine services, tourism, arts and crafts, and downtown revitalization).

  6. Act as a first point of contact for enquiries regarding economic development.

  7. Identify grant opportunities, research and prepare grant proposals and complete required reporting.

  8. Prepare statistical reports relevant to economic development, monthly activity reports, and reports to Council.

  9. Other duties as assigned by the Chief Administrative Officer.

QUALIFICATIONS

Education

The EDO would normally attain the required knowledge, skills and attitudes through completion of a Diploma or Degree in Community Economic Development and/or Business Administration combined with related financial experience. Equivalencies will be considered.

Experience

  • Two to five years’ experience in the economic development field working in a local government and/or First Nations context.

Knowledge and Skills

  • Excellent oral, written communication and presentation skills

  • Knowledge and experience in budget preparation, work plan preparation and reporting

  • Knowledge of all aspects of economic development including business retention and expansion, business attraction, workforce development, and marketing

  • Ability to deal courteously, tactfully and diplomatically with members of the general public, community and special interest groups and internal and external customers.

  • Strong organizational, time management and project management skills

  • Ability to travel and hold a valid Class 5 drivers license

The above statements are intended to describe the general nature and level of work being performed by the incumbent(s) of this job. They are not intended to be an exhaustive list of all responsibilities and activities required of the position.

The EDO position is a full-time contract position. Interested individuals are requested to forward their resume and cover letter in confidence by 4:00 pm on March 21, 2017 to:

By Mail:           

Justin Beadle, CAO
Bag Service 2800
Alert Bay, BC V0N 1A0

By email:        

cao@alertbay.ca

For more information on our community, or complete job description please refer to our website at www.alertbay.ca. The Village of Alert Bay thanks all applicants for their interest in applying for this position, however, only those selected for an interview will be contacted.